Overview

REPORTS TO Executive Director, Temple Emanu-El

SUMMARY Provide administrative and staff support to the general Temple Emanu-El organizational operations including being the primary provider of clergy support. This individual will provide all necessary organizational support and is responsible for a variety of tasks.

KEY RESPONSIBILITIES INCLUDE but are not limited to :

  • Greet and direct office visitors and answer main office telephone system.
  • Ensure the order and cleanliness of the office.
  • Receive and distribute all incoming mail and coordinate outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
  • Track donations and write timely acknowledgements.
  • Assist with preparation of Friday night service materials including challah and oneg preparation
  • Maintain office supplies and computer software, ordering as necessary.
  • Perform general office duties such as typing, copying, filing, mailing, faxing, etc.
  • Maintain and update member database (CiviCRM database).
  • Log and Acknowledge all donations.
  • Assist in preparation of materials for the board of trustees.
  • Support meetings (e.g., scheduling facilities, coordinating logistics).
  • Provide significant support during High Holidays, including timelines, flyers, ticket processing, manage volunteers, and help with set up and clean up.
  • Provide clergy support including scheduling, copying, filing and compiling service and event materials.
  • Seamlessly collaborate with Temple auxiliaries (Membership, Caring, Fundraising, etc.) to ensure the successfulness of their events.
  • Answer membership related questions; assist with the recruitment and retention of members. Help with yearly membership renewal process.
  • Perform other tasks as needed — with a sense of humor and team spirit!

QUALIFICATIONS:

  • Minimum three years office administrative support experience.
  • Understanding of Judaism, basic Hebrew, Jewish practices and terminology preferred.
  • Warm, welcoming, personable and flexible
  • Enthusiastic about meeting the challenges of working with staff, clergy, board of trustees and congregants.
  • Bachelor’s degree preferred.
  • Highly organized and detail oriented.
  • Comfortable multi-tasking and working under pressure.
  • References required.
  • Must have experience working with MS Word, mail merge, Google Apps, and Excel. Database management experience a plus (specifically CiviCRM-based systems).

BENEFITS:

Excellent benefits, including health insurance, vacation, sick leave and generous holiday schedules.

About Temple Emanu-El

With 150 years of tradition, warmth and caring distinguish Temple Emanu-El, where our founders made history by establishing Santa Clara Valley's first Jewish congregation in 1861. Today, we are proud to be one of the oldest Reform congregations on the west coast.