Reports to: Development Managers of the Saint Louis Chess Club and World Chess Hall of


The Development Administrative Coordinator is a part-time position that requires flexible hours. This position is responsible for the implementation of the day-to-day development plan for the Saint Louis Chess Club and World Chess Hall of Fame as well as assisting in event planning for development related events.


Support Development Managers as followed:

  • Responsible for day to day implementation of annual development plan by ensuring adequate tracking and benchmarking
  • Prepare correspondence for donors.
  • Coordinate mailing lists among organizational departments.
  • Arrange and organize meetings with donors and prospective donors.
  • Assist in preparing and sending annual appeals.
  • Research new sources of funding, which includes, individual giving, corporate and foundation gifts and major donors.
  • Maintain grant tracking system, ensuring that all deadlines and requirements are met.
  • Coordinate grant applications with grant writer and development managers.
  • Coordinate donor reports at the conclusion of programming cycles.
  • Maintain a confidential database system, specifically CiviCRM.
  • Assist in running reports for appeal letters and donor activity.
  • Coordinate and execute donor cultivation events.
  • Responsible for execution of events: annual gala, golf tournament and other fundraisers.
  • Track and benchmark progress throughout the year to ensure annual goal is achieved.
  • Create final grant reports for donors.
  • Maintain policy and procedures of donor recognition and stewardship.
  • Reconcile donor data on a quarterly basis.


  • Knowledge of development/fundraising.
  • Bachelor’s degree or the equivalent (required).
  • At least 3+ years of experience in a development administrative role.
  • Fundraising event planning experience preferred.
  • Excellent written and oral communication skills with experience developing successful donor communications and marketing materials.
  • Excellent organization required.
  • Experience with CiviCRM preferred.
  • Wrike Project Management software experience and Givesmart a plus.


Chess Club and Scholastic Center of Saint Louis admits students of any gender, race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. I_ t does not discriminate on the basis of gender, race, color, national and ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs. _

The Museum does not discriminate or permit harassment or discrimination on the basis of gender, race, color, national and ethnic origin in the treatment of individuals with respect to employment, or admission or access to Museum facilities, programs or activities.

To apply for this job email your details to info@saintlouischessclub.org

About Saint Louis Chess Club

The Saint Louis Chess Club and World Chess Hall of Fame are located in the Central West End. The Chess Club opened its doors in 2008 followed by the World Chess Hall of Fame in September 2011. Together they are the “Chess Campus”. The Chess Campus strives to provide the game of chess to the community through education, art, culture, history, music and more.
The Chess Campus is a fast-paced environment that has a tremendous impact on the Saint Louis community as well as a national and international presence.